Council of State University Libraries-Technical Services Planning Committee

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Technical Services Planning Committee
Committe Charge
Committee Charge of March 16,1995 (TSPC Minutes) Adopted by SUS Directors January 17, 1995
Agenda for the Technical Services Planning Committee meeting on March 16, at the end of this document
Status
The Technical Services Planning Committee will serve as an advisory instrument for medium- and long-range planning in the technical services area for the SUS Library Directors, in their capacity as the Governing Board of FCLA.
Recommendations
Recommendations will be conveyed to the Board in the form of recommended goals and objectives, with specific actions and timelines suggested where possible. The Committee will consult with FCLA staff and other committees and individuals as appropriate to obtain the information and assure the coordination necessary for fulfillment of its task.
Mission
The Committee will articulate needs as well as recommended goals and objectives that will define, develop, and implement FCLA services that support technical service programs in the SUS libraries. Their immediate function is to advise SUS Library Directors and work with FCLA staff during the transition to a client/server and open systems environment. In pursuit of this mandate, the Committee will study and recommend goals and objectives for the operational capabilities required by the SUS libraries in the technical services area. The work of the committee will relate to such areas as cataloging; acquisitions; serials check-in; binding; accounting and payment records; library equipment and software needs; and articulation of technical services information with public service operations. It will also advise on major enhancements or changes needed in the current Library Management System to facilitate the efficient functioning of the SUS Libraries' technical services operations. The Committee is also encouraged to explore services in other areas with the potential for improving information access and processing in the SUS libraries. In order to fulfill its responsibilities, the Committee should consider activities such as the following: 1) survey SUS libraries on services and functionality needed by them but not now available through the current version of NOTIS; 2) make suggestions regarding aspects of NOTIS which need improvement in order to meet SUS libraries' needs; 3) survey developments in other libraries, nationally and internationally, which bear on SUS libraries' technical service operations; 4) organize seminars and provide other orientation to the Board in order to assure their effective participation in the planning process and informed consideration of Committee recommendations; 5) draw on the expertise of FCLA staff to gain the benefit of their ongoing exploration within the areas embraced by the charge of the Committee; and 6) promote a dialogue with and among the Board of Directors concerning options identified.
Initial Activities
The Committee should convene as soon as reasonably convenient; organize and elect a Chair. The Committee should recommend a charge and membership for a subcommittee to recommend revision of the acquistitions and serials check-in subsystems. The committee should also identify other priority issues for 1994/95.
Meeting Schedule and Report Deadline
The Committee should meet as often as possible by e-mail or conference call, but should meet also in person when necessary for the efficient conduct of business. The Committee should develop a tentative schedule of meetings at its first meeting, and submit this schedule to the Board. While work of the Committee will be ongoing, its initial report and recommendations, as comprehensive as possible, should be tendered no later than September 1, 1995.
Agenda for March 16, 1995
To Tech Services Planning Committee: Our meeting is set for Thursday, March 16 at UF Library West Conference Room 9:30 a.m.-4:00 p.m. I have received the following items for the agenda: Discussion/review of the charge (charge is appended to the end of this message) Organization/structure to fulfill the charge Election of Committee chair Acquisitions module rewrite Serials check-in module rewrite Authorities processing Digitization initiatives TS workstations Outsourcing: Promptcat/Techpro Schedule for subsequent meetings/other methods of conferring If you have other items for discussion, let me know. I will be out of town Thursday and Friday, March 9-10.

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