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| SUS Format Integration Task Force | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| Task Force on Format Integration April 15, 1997 |
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| Charge to Format Integration subgroups - official - 4/15/97 | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
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BACKGROUND OF FORMAT INTEGRATION What is Format Integration? Why do we need it? When does it happen? Implications known at this time: POINTS TO COVER: 1) What's new and how should we incorporate these new tags? For example, use and display of the 856 field for URLS. 2) Are there any tags that don't display currently, or do display unnecessarily? For example, the 546, LANGUAGE note, is now valid in all formats and should display. 3) Are tags indexing properly in MHI and KWB (are there tags that either do or don't index as desired)? 4) What label variations exist across institutions, and can they be made uniform? 5) Do labels differ in any format between brief and long views and if so, is it confusing? 6) Do labels display in different order across institutions and if so, do we wish to recommend consistency? SUPPORTING DOCUMENTS YOU'LL RECEIVE 1) spreadsheets in Excel via FTP from FCLA - tags and labels for your across all SUS institutions, available now. FTP instructions: 2) MARC tag indexing for KWB (coming soon!) 3) MARC tag indexing for MHI (coming soon!) PRODUCTS YOUR SUBGROUP WILL DEVELOP 1) Develop a second spreadsheet for your format that incorporates the changes you recommend. 2) Create mock LUIS records in TF (the Training File institution database) for the brief and long views for your format that illustrate the changes you recommend. 3) List anything else -- suggestions across all formats; system-related wishes (such as "Support up to X labels for each format"); additional implications of format integration you may discover. SUGGESTIONS FOR PROCEEDING: Work systematically! Look through the tag lists provided and, based upon the OCLC cataloging information and your knowledge of the material, make a list of the new tags for the material type you are examining. If possible, review recent OCLC/MARC records for the material type and call on the expertise of any colleagues you think could contribute to the process. Try to fit the new tags into the format at their logical place. Next, review the format to see if there are tags which can be deleted. Then consider the tags as they relate to their labels and see if each new tag will fit into an old label or needs its own, separate label. Suggest a new label for each new one you think is needed. Make suggestions about current labels as you think appropriate. REMEMBER, you may have a total of 45 LABELS in the format. Try, if possible, to make your new labels fit the broadest possible situations so that labels may be clear and consistent across formats and institutions. If you think that a particular tag should have its own label, think how that tag may apply in other formats and try to accomodate as many uses of that information in your label as possible. Review the indexing of all tags to make sure that none are being over- looked and none are being indexed needlessly. Finally, look for label inconsistencies between institutions and between the brief and long display and make any suggestions you can for resolving these. WHAT HAPPENS NEXT The Task Force will examine the work of each format subgroup to identify areas of consistency across formats. The resulting lists will be distributed statewide for comments. Recommendations will then be formally submitted by the Task Force to the SUS Public Services and Technical Services Planning Committees.
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| The Subgroups | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| Introduce yourselves to your teammates, and start planning your work. Ask as many questions as necessary to anyone on this list. Denise, Linda, Margaret, Debbie, Robena, and Maggie are on the Task Force and have some clues regarding this project. We can set up a listserv, if we think it would be effective. Or you can just send all queries to Denise, who will forward them as appropriate. We're all available to bail each other out! Let's try to finish up by early-mid June. | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
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Think of this adventure as an opportunity to shape how LUIS records display to your satisfaction! |
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