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Number of specific labels used: 32
The Task Force proposes using labels consistently across formats whenever
possible. I think this is a good idea, particularly in the principal bibliographic
fields. In the notes area, I found that this may cause a problem as it
is a limiting factor. See the NOTE ORDER AND LABELS section below for
details.
Display of subfield h (medium) has been removed from all fields except
130, 240, and 245.
2xxs:
- I've added the 246 11 possibility, but I'm not particularly happy
with "Parallel title" as a display constant. Some of the other formats
leave this blank for comparison purposes. Look at the brief displays
in particular to see the effect of displaying the subfield c from the
245.
- 255: I've used the label from maps format because
all pre-integration atlas records will need to display scale, etc.,
information from a 255 field. All post-integration atlases use the maps
format.
SERIES NOTE:
- I think that this label should be limited to 490 with just first
indicator 0, with 490 1s not displaying at all. I understand that this
is a departure from the traditional display. I originally suggested
it because there was so much concern and (complaints, I admit it!) expressed
by public services staff that the display was confusing to patrons,
causing what appeared to be lots of near-duplicate entries. Not displaying
the 490 1s, I think, would eliminate a lot of this confusion. If we
wish to continue to display this information because it's traditional
to do so and does provide more information in some cases, then I think
the 490 1s should not be clickable as it defeats the whole purpose of
authority control of series entries. Patrons would be clicking on the
490 1 form and finding a partial, misleading listing (if any) of the
series sought.
NOTES:
The following spells out in greater detail, the'NOTES' comments in
the Recommendations Common
to All Formats message.
- For NOTE ORDER, the strong preference, I suspect,
of Technical Services would be to have total control over note order.
This would allow the freedom of displaying information in an order relevant
for each title, i.e., intermingle tags with the label Notes and other
specific tags, placing local notes (590s) in order as needed. Second,
it would enable the cataloger to follow the national standard of AACR2,
which provides that categories of information appear in a consistent
order in bibliographic records, whether that information appears in
a 500 or a specific tag note. Given that flexible order is not possible
and all tags with the label Notes must display together, I've lumped
a lot of tags which could have specific labels together at notes and
moved more specific tags to the bottom of the order where they would
generally appear anyway.
- NOTE ORDER AND LABELS across formats: Note order,
combined with a desire for label consistency, becomes a particularly
unfortunate problem with regard to the notes for accompanying material
described below. Take for example, the 508, the Credits note. It would
be preferable if it had a specific label so that it could be placed
at the end of the notes for a book as the information in the field would
apply to an accompanying film and notes for accompanying material would
generally appear at the end of the notes area. Indeed, on the books
format, there is also the 511, Participant note, which does have a specific
label, carried over from the Music format. The 508 and 511 should appear
together for a film accompanying a book but in this instance because
the 508 is labelled generally as NOTES, it appears high up in the record
with other NOTES. A specific label for the 508 would be the answer (and
there's room on the books format for more specific labels) but there's
no more room on the Music format.
To solve this situation, I think it would be better to compromise
consistency on note labels, try to be as consistent as possible but
allow as many specific note labels as necessary to provide clarity
for each format. For books, I would add a specific label for the 508
to bring it down to display with a 511 even though there might not
be room for a specific label on other formats.
- Language (the 546) is the first note as indicated
by AACR2, coming before other title access. I placed translated title
next arbitrarily and then all the 246s that will generate access points
and have a display constant. Placement after the series as the first
part of the notes fields reflects the general preference for my model
1 from the original notes on the book format.
- I've included the 510 (Citation/References) and 581 (Publications
about described materials). I have not included a 540 (terms
governing use) or 561 (provenance) for books as this type of book information
has not traditionally been recorded in these fields and I'm uncertain
about future use. Both could certainly be added.
- If I were going to pick one tag for which to add a label for books
it would be the 533, Reproduction note. It could then
be placed separately in the record, generally at the very end of all
notes applying to the original work. There's room in the book format
to add labels for specific tags if a need for any additional ones stand
out. If we want to maintain consistency across formats, however, we'd
need to make sure that the field could carry the same label if used
in other formats.
- NOTES for accompanying material: With format integration,
information for items accompanying books may be recorded on the book
record with specific tags (similar to the coding of information about
accompanying material in the 006). I've included as possible for material
accompanying books a 508 (Credits), 511 (Participants), 516 (Type of
computer file), 518 (Event), 538 (System details), etc. Notes such as
these would begin with a phrase indicating the information applies to
the accompanying material, e.g., System requirements for accompanying
computer disk .... For comments related to the use of labels and note
order for this information, see the NOTE ORDER AND LABELS section above.
6xxs:
- I've inserted subfield v as a display element for LC subject headings,
anticipating its future use. I've used the label GENRE/FORM HEADINGS
for the 655, formerly "Type of material," to match other formats and
moved it after LC subject headings in tag numerical order. This will
allow the first subject heading to correspond in many cases to the title's
call number.
7xxs:
- I moved Place of publication to the 7xx area, reflecting it's 752
tag and auxiliary access point role.
- "Related materials" as a label is intended to cover entries which
are connected in a variety of ways to the title in hand. In other formats,
it could include supplements, other editions, etc. For books, "Related
materials" is the 773, Host item. I checked with the Library of Congress
to see if they would use this tag, for example, for the periodical title
when cataloging an individual article in a periodical. They said that
in the unlikely event they should do so, the 773 would be correct. We
do such cataloging occasionally for special collections material.
LINKS:
- Display of the subfield 3 is new, I think. I've recently compiled
new 856 information for the list and reference should be made to that
posting. I believe the display constants have been incorporated into
the Computer files format
for review.
FIELDS NOT DISPLAYED/INDEXED:
- The 246, first indicator 2, and the 776, Additional physical form,
need to be accounted for in record loading. The 776 is the field for
recording the bibliographic record number of originals for photocopies.
I'm not proposing any note display for this field as the public information
is usually carried in a 530 or 533.
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