PURPOSE

Any member of the SUS Electronic Collection Committee (ERS) may propose an action. The SUS ERS will be responsible for initating actions, evaluating recommendations, distributing tasks, and establishing the schedule.

1. The member proposing the change describes the action recommended in an email to the committee membership.

2. There will be at least a two week period reserved for comment and discussion.

3. After two weeks but within a month the committee chair calls for a vote on the recommendation.

4. The committee membership, including the member proposing the change, votes on whether the recommendation should be formally evaluated.

5. Each committee member votes by sending a number between 1 and 10 to the listserve, with 10 equaling "of highest importance" and 1 equaling "of little or no importance."

6. All votes must be cast within 1 week.

7. The chair is responsible for counting and publishing the vote.

1. Each library represented on the ERS will have 10 points to allocate for each vote. Since the maximum number of points equals 140, any recommendation gathering more than 70 points will be evaluated formally.

2. The priority for the evaluation will be established by the number of points awarded, from highest to lowest.

1. The SUS ERS will determine the schedule for implementing evaluating recommendations.

2. One SUS ERS library will act as the "Lead Library" for each evaluation.

3. The responsibility for acting as a "Lead Library," if no library volunteers, will be assigned by the committee chair, who will consider the relevant collection and academic program strengths at the institution and the resource in question.

4. The "Lead Library" is responsible for implementing and managing the evaluation process.

5. Each SUS library is responsible for assigning for each evaluation implemented a "contact" person who will provide the "Lead Library" with the necessary local data.

6. A project may include more than one resource or service.

1. The "Lead Library" is responsible for distributing the evaluation to the committee chair who is responsible for ensuring that all committee members have received a copy.

2. The SUS ERS will decide what future action to take based on the evaluation.